Administrative Assistant (Admin Assistant)

Advanced Engineering and Environmental Services (AE2S)is an award-winning, specialized civil/environmental engineering consulting firm that provides professional services and a unique brand of extremeclient service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

• Great Culture and Spirit where Creativity is Fostered
• Significant Opportunities to Grow and Advance
• 100-percent Employee Owned
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family-Friendly with Flexibility and Work-Life Balance

ADMINISTRATIVE ASSISTANT - BISMARCK, ND (Part-time)

Provide overall administrative and clerical duties. This position will be the point of contact to assist AE2S staff with general and engineering administrative tasks as assigned.

Responsibilities

• Assist in all aspects of running a busy office and provide support to professional and technical staff with tasks as assigned
• Provide general administrative assistance, including answering phones, greeting guests, copying, scanning, typing, data entry, research, running errands, general office maintenance, etc.
• Distribute incoming mail to staff and prepare outgoing mail. Deliver mail to the post office, UPS or Fedex as needed
• Maintain office calendars, vehicle checkout calendars, and coordinate meeting room scheduling and set up, including preparing meeting materials, providing food and beverages, assisting with IT needs, etc.
• Maintain filing systems for client and project-related correspondence, contracts, reports, plans/specifications, reference information, etc.
• Enter and update information in Deltek Vantagepoint software, including but not limited to client and contact databases and employee records
• Assist with collation and assembly of project-related documents, including bid documents, shop drawings, manuals, reports, and correspondences
• Assist with office events, including Monthly Celebration Events, annual holiday celebration, annual summer picnic, and other special events
• Schedule and coordinate fleet vehicle usage and maintenance requests as needed
• Maintain and forward monthly usage logs to accounting for vehicles, copiers, postage, petty cash, equipment, etc.
• Prepare for new employees, including office set up, orientation, and on-boarding
• Order office supplies and equipment
• Other tasks as assigned specific to office

Basic

• Excellent communication and organization skills
• Computer literacy with proficiency with Microsoft Office software, specifically Outlook, Teams, Word, and Excel
• Valid drivers license
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations

Preferred

• 2+ years previous work experience in an office environment
• Previous experience in construction, engineering or architectural firm
• Associate degree specializing in administrative assistant, business, or related field
• Technical writing and editing ability
• Advanced knowledge in Microsoft Word and Bluebeam Revu
• Knowledge of Deltek Vantagepoint

AE2S is an Equal Opportunity / Affirmative Action Employer